This guide is subject to change as development of the new submission platform is enhanced with new features. This manual is for the staging environment for registries to test their xml format data file uploads. |
Purpose
This document describes the manual upload method of an PGP encrypted XML file through the new submission platform. As part of continuous effort to streamline and enhance functionality for our registry users, BMDW have been developing the new data submission services in line with the file format transition from .Dot20 to XML. The automatic upload method via a REST API [1] will become available later as well as the corresponding manual.
General concepts:
File requirements:
PLEASE NOTE: A new BMDW private key has been created for uploading XML files through the new platform . The old BMDW public key is only valid for encryption of your DOT20 files.
You can access the BMDW data submission platform through the web. You can access the web address (or URL) by entering the address: https://staging-dataupload.wmda.info/.
PLEASE NOTE: This platform is still under development. Therefore, you may notice outages, changes to your data, or even find some functions broken and giving errors. These potentially are either due to new functional deployments taking place or their being a bug in the software. If you do come across any bugs or defects please do report these as part of any feedback you may have by sending an email to support@bmdw.org.
The premise of giving our registries access to the test site is to allow them to familiarise themselves in advance of this being deployed to production and also start to implement and test their XML files and provide us feedback on any functions that they might wish to enhance or see added to the system.
Before you can access the data upload service, you need to be an authorized user in our system. Currently, the following users are added to the system:
All of these people will receive a welcome email from the BMDW data upload service system with instructions how they can access the service.
If you are not a current user and would like to have access to upload your test XML file, please send us an email to support@bmdw.org
Forgot password:
Forgot registered email address: If you might have forgotten your e-mail address that was registered for your BMDW data upload account, please contact the WMDA office by email via support@bmdw.org
Change password: You can also change your password after you logged into the system.
Tip: If you haven’t changed your password for a long time, we recommend that you do so to ensure that your profile is secure. We recommend that you change your password every 6 months.
Please note: If you attempt to login more than 3 times with incorrect credential the system for security reasons will ask you to enter a code that appears in an image as shown in Figure 3.
To close and exit the data upload service click on the Settings button next to your name on the top left side (Figure 4). This should give you a drop-down menu with 'log out' at the last line. Click on 'Log out' and you will be redirected to the login screen.
Please note: Please do not simply close your browser; otherwise your unsaved data may be lost.
Settings button |
After logging in, you get the screen as shown in Figure 5. On the left hand side you can see all of the workspaces where you have access to. Most organisations will have access to just one space.
Settings: when you click on the settings button, you can seen a drop-down menu (Figure 4) with
Workspace: Within your Workspace you can find the list of uploaded files
On you first login the Workspace will be empty (Figure 6). Once you have used your workspace, a new block underneath the 'Users' block will appear with your latest Workspace activity.
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If you wish to upload a new PGP encrypted XML file into your workspace in order for BMDW to process the file, please follow the next steps:
An alternative method to upload your file to your Workspace is by dragging your file from your desktop to the main middle pane of your Workspace
Please note: The time to upload your file to the system depends on the file size and your internet upload speed.
After uploading your file, you can still delete the file if it hasn't picked-up by the processing pipeline. Once the file is picked-up, you cannot delete the file anymore or cancel the processing. The system will check for new files every 10 minutes. Therefore, the time that you have left to delete the file can vary.
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Once the processing pipeline picked-up the file, it will start with all kind of validations and checks. Processing messages are generated and stored in a file in your reports folder. All messages are collected in one file for each file you uploaded to the system.
[1] The specification is available at https://pydio.com/en/docs/references/api/v2#!/File/uploadStream
STANDARD OPERATING PROCEDURE | |||
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TITLE: | Data upload protocol to BMDW | ||
VERSION No: | 0.3 | ||
DATE OF ORIGINAL ISSUE: | March 2017 | ||
REVIEW INTERVAL: | 12 months (This includes the testing process of this new upload to BMDW format) | ||
ORIGINAL PREPARED BY: | Manish Kakkar | ||
QM REVIEWED BY: | Quality Team | ||
AUTHORISED BY: | Chief Executive | ||
COPY and LOCATION | Master Copy – WMDA Share – DOCxxx | ||
Document Version History | |||
Version | Author | Changes | |
0.1 | Manish Kakkar | SOP generated | |
0.2 | Beer Holties | Update (Sprint 3/4) | |
0.3 | Jorine Koenderman | Release staging version (28-07-2017) | |