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This work instruction describes the manual upload method of an PGP/GPG encrypted XML file through the submission platformweb application Data Manager.

General concepts:

• Only organisations that have an ION (listing organisations) will be able to upload
• The usernames are your email address that you have requested to be added in our database as  Data Managerers
• , ION can be requested before you can list in WMDA DataManager Service.
• User must login the web application with MFA, and please follow WMDA MFA user guide to set it up.Every organisation that is listing only donors or only cord blood units is allowed to have two dedicated accounts. If an organisation is listing both donors and cord blood units, they are allowed to have a maximum of four accounts. Multiple accounts of one organisation share one Workspace, but every user has its own login details.
• The platform is organised in so called 'Workspaces'. This Workspace is a private space for each organisation where files can be uploaded and processing reports become available.
• If your organisation submits data on behalf of other registries/CBBs then as an uploading organisation you will only see one Workspace where you can upload files for other registry(ies) that you are affiliated with.
• Uploaded files should follow the XML guidelines as described in the Data submission information, and JSON format in the page  TBC. JSON format will be supported from data schema version 2.4.
  
  

File requirements:

• Files should must following the file naming rules as described in the Search & Match Service Data submission informationXML files larger than 200Mb should be compressed using ZIP (How to compress your file with ZIP can be found here)
• Only files with the .pgp and .gpg extension will be accepted for upload.
• XML files should be encrypted with a public key (How to encrypt a file can be found here)

Getting started

Accessing the data submission platform

• XML files larger than 800Mb is rejected. If your file reach this limitation, contact support team at support@wmda.info. 

Getting started

Data Manager Service URLs

We have We have 2 variants of the data submission platform :

• staging-datauploadsandbox: https://sandbox-datamanager.wmda.info : here organisations can upload their data for testing purposes and check their dataquality, before moving to production.
• production: https://datamanagerdataupload.wmda.info : here production data is uploaded, which is permitted only after QA inspection by WMDA.

You can access the data submission platform through the web. You can access the web address (or URL) by entering the address: https://staging-dataupload.wmda.info/.

PLEASE NOTE: This platform is still under development. Therefore, you may notice outages, changes to your data, or even find some functions broken and giving errors. These potentially issues are either due to new functional deployments taking place or their being a bug in the software. If you do come across any bugs or defects please do report these as part of any feedback you may have by sending an email to support@wmda.info.

The premise of giving our listing organisations access to the test site is to allow them to familiarise themselves in advance of this being deployed to production and also start to implement and test their XML files and provide us feedback on any functions that they might wish to enhance or see added to the system.

Logging in for the first time

Before you can access the  Data Manager service, you need to be an authorized user in our system. Currently, the following users are added to the system:

• All users from the old test upload system who helped with the proof of concept consultation
• All people who previously sent a test file by email
• All people who requested access by email

Logging in for the first time

Before you can access the  Data Manager service, you need to be an authorized user in our system. After you get permission to list data in WMDA Data Manager service,All of these people will receive a welcome email from the  Data Manager service system with instructions how they can access the service.

If you are not a current user and would like to have access to upload your test XML file, please send us an email to support@wmda.info

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1. As a new user, you should have received a welcome email that includes a link to the  the Data Manager service and instructions to set your password. 
2. Click on the link and then on the 'Forgot your password?' link.
3. Fill out your email address and click on OK. You will now receive an email with a link to reset your password. 
4. Click on the link, choose your own password, confirm this password and click on the OK button.  
5. credential with MFA. Information related to MFA and reset your MFA, please go to the user guide for MFA  for WMDA services.
6. To access the sandbox system to test your files, please go Go to https://stagingsanbox-datauploaddatamanager.wmda.info/ to login (Figure 1) If you just have set your password, the system should return you automatically to the login page. 
7. Within the login page you can optionally change your language by clicking on the flag just besides 'Enter login/password': 
8. You can also save a bookmark in your browser, e.g. for the  Data Manager service, so that you are immediately directed to the login page rather than having to enter the URL.
9. Enter your email address and your password.
10. The After login with MFA, the system defaults to your personalized Workspace, where you will find your organisation Workspace and all other folders like notification and archived folder.the folders you need. 
    
    

Change password or forgot password

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