...

This work instruction describes the manual upload method of an PGP encrypted XML file through the new submission platform. As part of continuous effort to streamline and enhance functionality for our registry users, BMDW WMDA have been developing the new data submission services in line with the file format transition from .Dot20 to XML. The automatic upload method via a REST API [1] will become available later as well as the corresponding manual.

...

• Only organisations that have an ION (listing organisations) will be able to upload
• The usernames are your email address that you have requested to be added in our database as Data Uploaders
• Every organisation that is listing only donors or only cord blood units is allowed to have two dedicated accounts. If an organisation is listing both donors and cord blood units, they are allowed to have a maximum of four accounts. Multiple accounts of one organisation share one Workspace, but every user has its own login details.
• The platform is organised in so called 'Workspaces'. This Workspace is a private space for each organisation where files can be uploaded and processing reports become available.
• If your organisation submits data on behalf of other registries then as an uploading organisation you will only see one Workspace where you can upload files for other registry(ies) that you are affiliated with.
• Uploaded files should follow the XML guidelines as described in the BMDW Data submission information on the BMDW public access space.
  
  

File requirements:

• Files should following the file naming rules as described in the Search & Match Service (formerly BMDW) Data submission information
• XML files larger than 200Mb should be compressed using ZIP (How to compress your file with ZIP can be found here)
• Only files with the .pgp and .gpg extension will be accepted for upload.
• XML files should be encrypted with the new BMDW public a public key (How to encrypt a file can be found here)

PLEASE NOTE: A new BMDW private key has been created for uploading XML files through the new platform. The old BMDW public key is only valid for encryption of your DOT20 files.

Getting started

Accessing the

...

data submission platform

You can access the BMDW data submission platform through the web. You can access the web address (or URL) by entering the address: https://staging-dataupload.wmda.info/.

...

All of these people will receive a welcome email from the BMDW data upload service system with instructions how they can access the service.

...

1. As a new user, you should have received a welcome email that includes a link to the BMDW data upload service and instructions to set your password. 
2. Click on the link and then on the 'Forgot your password?' link.
3. Fill out your email address and click on OK. You will now receive an email with a link to reset your password. 
4. Click on the link, choose your own password, confirm this password and click on the OK button.  
5. Go to https://staging-dataupload.wmda.info/ to login (Figure 1) If you just have set your password, the system should return you automatically to the login page. 
6. Within the login page you can optionally change your language by clicking on the flag just besides 'Enter login/password': 
7. You can also save a bookmark in your browser, e.g. for the BMDW Data data upload service, so that you are immediately directed to the login page rather than having to enter the URL.
8. Enter your email address and your password.
9. The system defaults to your personalized Workspace, where you will find your organisation Workspace and all other folders like notification and archived folder.
   
   

...

Forgot registered email address: If you might have forgotten your e-mail address that was registered for your BMDW data upload account, please contact the WMDA office by email via support@bmdw.org  

...

• My account: In this section you can set an avatar (picture) or your organisations logo and change your password. You can only review the Name and Email address but cant change it. If the name of email address shown within the account section is wrong please contact BMDW WMDA via email support@bmdw.org so we can update those details in out CRM database.
• Share and About: These two functions at the moment aren't developed so please refrain from using this.
• Log out: Exit system

...

If you wish to upload a new PGP encrypted XML file into your Workspace in order for BMDW to process the file, please follow the next steps:

...

•  Once the upload of the file is completed, you receive a message.
• The file is now ready to be picked-up by the BMDW system Search & Match Service for further processing. When the file is picked-up by the processing pipeline, a copy of the file is stored in your archives folder. All messages concerning the processing of your file can be found in the Reports folder. The copy of the file and the file with messages have a filename related to the name of the original file in combination with the upload time and user

...

...